Can You Get Mobile Office Space in a Mobile Clinic?

Is your organization considering starting a mobile health program and wondering if your mobile clinic will have mobile office space? Organizations like yours, especially those just getting started, face many challenges. One challenge is ensuring your clinic has everything needed to serve your patients, team, and target community.  You might be thinking about how to make your mobile medical clinic more than just a place for patient care. Maybe you’re thinking about using it for office tasks, too, but you’re unsure if that’s possible.  Without proper office space:

• You won’t have much room for administrative tasks
• You’ll have trouble with virtual appointments
• Managing documents will be uncomfortable

  The worry of missing out on an efficient solution or wasting time on the wrong vehicle can be overwhelming. We understand how much frustration this can cause.  At AVAN Mobility, we’ve been building mobile medical clinics for over 10 years. We’ve helped organizations like the Community Clinic of Southwest Missouri bring healthcare to people who wouldn’t otherwise get it. Our goal is to reduce barriers to healthcare and transportation, providing innovative, life-saving vehicles. While we know we’re experts in the field, we understand there are other manufacturers out there.  This article isn’t about selling our vehicles—it’s about giving you the answers you need. You’ll learn if mobile office space is possible in mobile clinics, which will help you better plan your next steps. Let’s dive in.        

Is mobile office space possible in a mobile health clinic?

Yes, it is possible to get mobile office space in a mobile health clinic. In fact, at AVAN Mobility, we design our Mobile Clinic Vans to include dedicated office space. This gives you the capability to care for patients while also handling the daily operations within your clinic. Our Mobile Clinic Van comes equipped with:

• A spacious desk for laptops or paperwork
• Overhead storage for equipment, records, and supplies
• A secured rolling chair so you can work at the desk safely and comfortably

  This setup gives you the flexibility to handle administrative tasks on the go without needing to rely on separate office space or other alternative, awkward setups. You have everything you need in one place, which keeps your operations organized and efficient.    

What is mobile office space?

For those who are puzzled, let’s take a closer look at exactly what mobile office space is. Mobile office space is exactly what it sounds like: a functional workspace built inside a vehicle.   With this space, you can:

• Handle paperwork
• Meet with staff
• Manage telehealth calls

    This all happens right inside your mobile medical clinic, keeping everything in one place. For organizations running a mobile health clinic, having office space means you can handle patient care and administrative tasks without needing a separate building. Picture this: you’re out in the field, seeing patients all day. At some point, you need to:

• Send emails
• Take care of financial data
• Review patient medical records
• Have a telehealth meeting

  Without mobile office space, you’d have to wait until you return to a physical office to get these tasks done. This can slow down your operations and leave you feeling frustrated, especially when your team is doing everything they can to stay efficient. Having mobile office space solves this issue. It gives you a dedicated area to complete these tasks right in your clinic. Everything stays in one place, so your workflow stays smooth, and you won’t waste time switching locations.  

Benefits of mobile office space in mobile clinics

Getting mobile office space in your mobile medical clinic can make a huge difference in how well it functions. It helps you stay organized, communicate better, and offer a higher level of care beyond just handling paperwork. Here’s how: Documentation while having important conversations: Mobile office space gives you an organized and dedicated space to discuss sensitive patient information or to hold meetings.  Quick access to records and data: With office space inside your clinic, patient records, medical histories, and billing information are always within reach. This saves you time and ensures that everything is updated right on the spot, making your clinic more efficient. Improved team communication: Working in the same space allows your team to communicate more easily. You can manage everything in real-time, from discussing patient care to planning your day. This means fewer delays and miscommunications, which helps the clinic run more smoothly. Better organization of supplies and equipment: Built-in storage makes it easy to keep track of medical supplies, records, and tools. Everything is right where you need it, reducing the chance of misplaced items or delays in patient care. Improved patient experience: When your staff is organized and focused, patients feel more comfortable and cared for. A mobile office space allows staff to give their full attention to patients, leading to better service. Mobile office space helps your team stay connected, organized, and focused. It turns your mobile clinics into fully functioning workspaces that support your staff and improve patient care.  

6 tips for utilizing your mobile office space

    Getting the most out of your mobile office space can make a big difference for your clinic. Here are some friendly tips to help you set things up just right in the Mobile Clinic Van: 1. Create a dedicated area: Use the basic desk space in your Mobile Clinic Van as your go-to spot for office work. Keep it neat and tidy, so your team can focus without distractions. 2. Organize supplies efficiently: Make good use of the overhead storage for important documents and medical supplies. Label everything clearly so your healthcare team knows where to find what they need quickly. 3. Utilize floor-to-ceiling cabinetry: Don’t forget about the built-in cabinetry! It’s perfect for storing extra supplies and equipment out of sight, keeping the desk clear for paperwork and other daily tasks. 4. Set a schedule for tasks: Plan specific times during the day to tackle office work. Let your team know when to focus on paperwork, which helps everyone stay organized. 5. Involve the team: Ask your staff for input on how to arrange the workspace. They might have great ideas on what works best for them, making everyone more comfortable. 6. Stay flexible: Be ready to adjust your setup as needed. Sometimes, things change, and it’s okay to switch things around to keep the space working for you.  

Learn more about what’s possible with mobile clinics

You came to this article because you wanted to know if it’s possible to have mobile office space in a mobile health clinic. After reading, you’ve learned that, yes, it is possible! You discovered how mobile office space can help your team stay organized, focused, and connected while delivering excellent patient care. At AVAN Mobility, we truly care about helping organizations like yours find the right mobile medical solutions. We believe everyone should have access to healthcare, no matter what barriers they face.”Have questions about mobile clinics? Click the button below to connect with a mobility expert now!”. We are dedicated to supporting you every step of the way! If you’re not ready to talk to someone yet, we have a couple of other resources you’ll find interesting.  Start with checking out our article on the ten steps to starting a mobile medical clinic. This guide will walk you through what’s required from start to finish.  After that, check out the video below on the cost of a mobile clinic. Learning about this will help you plan your budget more effectively.